PRIVACY POLICY

Effective Date: 1 December 2025

Miles Hewitt ("we," "our," "us") respects your privacy and is committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

Information you provide directly:

  • Name and email address (when you submit contact forms or subscribe to updates)

  • Any additional information you provide in inquiry messages

  • Correspondence records if you email us directly

Information collected automatically:

  • Browser type and version

  • Operating system

  • Pages visited and time spent on site

  • Referring website addresses

  • IP address (anonymized where possible)

  • Cookie data (see Section 7)

2. Legal Basis for Processing

We process your personal data under the following lawful bases:

  • Consent: When you subscribe to newsletters or contact us voluntarily

  • Legitimate interests: To respond to inquiries and improve website functionality

  • Contract: When processing print purchases or licensing agreements

3. How We Use Your Information

Your data is used solely to:

  • Respond to your inquiries and communications

  • Send occasional updates about exhibitions, new work, or publications (only if subscribed)

  • Process print acquisitions or licensing requests

  • Analyze website traffic to improve user experience (anonymized data)

  • Comply with legal obligations

We will never sell, rent, or share your personal data with third parties for marketing purposes.

4. Data Retention

  • Contact form submissions: Retained for 2 years unless ongoing correspondence

  • Newsletter subscriptions: Until you unsubscribe

  • Purchase records: 7 years (UK tax law requirement)

  • Analytics data: Anonymized and retained indefinitely for statistical purposes

5. Third-Party Services

This website may use:

Squarespace (hosting): Processes data according to their privacy policy. Data stored on secure servers.

Google Analytics (if applicable): We use anonymized IP addresses. You can opt out via browser settings or Google's opt-out tool.

BTInternet Handles newsletter distribution under their GDPR-compliant terms.

We have data processing agreements with all third-party processors as required by GDPR.

6. International Data Transfers

Your data may be transferred to and stored on servers outside the UK/EEA. We ensure appropriate safeguards are in place through:

  • Standard Contractual Clauses approved by UK authorities

  • Privacy Shield certification or equivalent (where applicable)

  • Adequate data protection standards

7. Cookies

This website uses cookies to:

  • Remember your preferences

  • Analyze site traffic and usage patterns

  • Enable essential website functionality

Types of cookies used:

  • Essential cookies: Required for website operation (cannot be disabled)

  • Analytics cookies: Help us understand how visitors use the site (can be disabled)

  • Preference cookies: Remember your settings (can be disabled)

You can control cookies through your browser settings. Disabling certain cookies may affect website functionality.

8. Your Rights Under UK GDPR

You have the right to:

  • Access: Request a copy of personal data we hold about you

  • Rectification: Correct inaccurate or incomplete data

  • Erasure: Request deletion of your data ("right to be forgotten")

  • Restriction: Limit how we process your data

  • Portability: Receive your data in machine-readable format

  • Objection: Object to processing based on legitimate interests

  • Withdraw consent: Unsubscribe from communications at any time

To exercise these rights, contact: Contact@MilesHewitt.com

We will respond within one month of your request.

9. Data Security

We implement appropriate technical and organizational measures to protect your data:

  • Secure SSL/TLS encryption for data transmission

  • Regular security updates and monitoring

  • Access controls limiting who can view personal data

  • Secure backup procedures

However, no internet transmission is completely secure. We cannot guarantee absolute security.

10. Children's Privacy

This website is not intended for individuals under 16. We do not knowingly collect data from children. If you believe we have inadvertently collected such data, contact us immediately.

11. Complaints

If you believe we have not handled your data properly, you have the right to lodge a complaint with:

Information Commissioner's Office (ICO) Wycliffe House, Water Lane Wilmslow, Cheshire SK9 5AF Tel: 0303 123 1113 Website: ico.org.uk

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with a revised effective date. Continued use of the website constitutes acceptance of updates.

13. Contact Information

For privacy-related questions or to exercise your rights:

Miles Hewitt Contact@MilesHewitt.com, England